Code of Conduct

The Quick Version

Our community is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, body size, physical appearance, place of origin, ethnicity, citizenship, age, political or religious affiliation (or lack thereof), professional experience, marital status, family relationship, or economic or medical status, or technology choices. We expect that our community will be a safe and respectful environment for all participants. 

The organizers will hold themselves and the community to this standard, enforcing it through corrective actions when appropriate. 


Overview

This Code of Conduct and Anti-Harassment Policy is enforced in all Nashville UX activities, events, and digital forums and applies to all organizers, sponsors, volunteers, presenters, participants, partners.


Core Expectations

The Nashville UX community expects that Nashville UX activities, events, and digital forums:

  1. Are, above all, a safe and respectful environment for all participants.

  2. Are a place where people are free to fully express their identities.

  3. Presume the value of others. Everyone’s ideas, skills, and contributions have value.

  4. Encourage questions. Don’t assume everyone has the same context.

  5. Find a way for people to be productive with their skills (technical and not) and energy. 

  6. Strive to use, build, support, and improve tools that are open and free technology for public use. Activities that aim to foster public use, not private gain, are prioritized.

  7. Prioritize access for and input from those who are traditionally excluded from the tech community and design process.

  8. Work to ensure that the community is well-represented in any of our activities, this includes encouraging participation from women, minorities, the general public, and traditionally marginalized groups.

  9. Ensure that the relationships and conversations between community members, partners, and the public remain respectful, participatory, and productive.

  10. Provide an environment where people are free from discrimination or harassment.

No organizers, sponsors, volunteers, presenters, participants, or partners of Nashville UX may behave violently or threaten violence. Nashville UX reserves the right to ask anyone in violation of these policies not to participate in our community and take corrective actions where we deem appropriate.


In general, we should aim to be honest and ethical in our dealings with each other, community members, partners, supporters, and the public.

The Organizers, members, participants, and partners of Nashville UX activities, events, or digital forums will not practice or tolerate discrimination or harassment on the basis of gender, gender identity and expression, sexual orientation, disability, body size, physical appearance, place of origin, ethnicity, citizenship, age, political or religious affiliation (or lack thereof), professional experience, marital status, family relationship, or economic or medical status, or technology choices. We aim to treat all people with respect, and to foster a productive environment free of harassment, intimidation and discrimination.

See also: A Designer’s Code of Ethics.

Treat other people with respect


Nashville UX's Anti-Harassment Policy

This anti-harassment policy is based on the example policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers.

In addition to governing our own events by this policy, Nashville UX will only lend our brand and acknowledge activities, events, or digital forums that extend this anti-harassment policy to their attendees.

Nashville UX is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, body size, physical appearance, place of origin, ethnicity, citizenship, age, political or religious affiliation(orlack thereof), professional experience, marital status, family relationship, or economic or medical status, or technology choices. We do not tolerate harassment of organizers, staff, presenters, and participants or the public, in any form. Sexual language and imagery is not appropriate for any Nashville UX event or activity, including talks. Anyone in violation of these policies may be expelled from Nashville UX activities, events, and digital forums, at the discretion of the Organizers, administrator, or designated Harassment Response Team.

Harassment includes but is not limited to: offensive verbal or written comments related to gender identity and expression, sexual orientation, disability, body size, physical appearance, place of origin, ethnicity, citizenship, age, political or religious affiliation (or lack thereof), professional experience, marital status, family relationship, economic or medical status, or technology choices; sexual images in public spaces; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; unwelcome sexual attention; unwarranted exclusion; and patronizing language or action.

If a participant engages in harassing behavior, the Organizers or a designated party take any action they deem appropriate. See Enforcement and Actions Taken for details.

 

For Organizers, volunteers, or community leaders

Respect confidentiality

Organizers, or those acting on the Organizers’ behalf, must respect and maintain the confidentiality of sensitive information they have gained due to their association with the Organizers. This may include personal information about community members or members of the general public, and/or information about the internal workings of the Organizers or its partners or suppliers.


People acting on the Nashville UX’s behalf should seek to take good care of Nashville UX property, and not expose it to loss, damage, misuse or theft. Community property should be used solely for legitimate Community purposes and not for personal benefit. Generally, people should use common sense and moderation when using Community resources.

Protect Community property


The Community’s books, records, accounts and financial statements must be maintained in appropriate detail, and must conform both to applicable law and to the Nashville UX’s internal systems of controls. 

Maintain accurate, honest and complete books and records.


People acting on the Community’s behalf should aim to advance the Community’s legitimate interests, and should never do anything that could bring the Nashville UX Community into disrepute.

Represent the best interests of the Community.


Set an example.

People acting on the Community’s behalf or in a position of leadership within the community should go above and beyond to set an example of creating an inclusive and harassment free community, including things like making use of accessible spaces and venues, limiting situations in which money is a barrier to participation, providing food and beverage options that accommodate all dietary needs and preferences, providing ample alternatives to alcohol, and respectfully allowing members, speakers, participants, and members of the public to set the terms of any interaction.

 

Additional items

Some conferences and events are both welcoming to all and include discussion on topics which are blanket prohibited in the example anti-harassment policy. For example, events about supporting geek women or about social justice will necessarily have discussion about topics banned in the example policy, originally written for mainstream technical conferences. 

While Nashville UX does not currently host events or activities on these topics, the GeekFeminism community has written an example addendum that allows discussion of these topics in a manner friendly to women and people in gender, sexual, and romantic minorities. We will consider adopting this addendum if we have specific real-world examples of content that absolutely require discussion of these topics. 

For events in which sex, pornography, racism, etc. are on-topic


This Code of Conduct was adapted by the Organizers of Nashville UX from several other policies and codes of conduct. We aimed to build on established codes adopted by active communities from which we can draw guidance and precedent.

Examples we pulled from included

How we wrote this code of conduct

 

Contact information

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact an Organizer, event staff, forum administrator or a member of the Harassment Response Team immediately.

Harassment Response Team contact information

Nashville UX Response Team email:
conduct@nashvilleux.org

Names and contact information for members of the response team for each event, activity, or digital forum will be made available to all participants throughout the event.


If a participant engages in behavior that violates our Code of Conduct or anti harassment policy, the Organizers, forum administrator, or designated Harassment Response Team may take any action they deem appropriate, including warning the offender or expulsion from Nashville UX activities, events, and digital forums.

Event staff or forum administrators will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event.

If you cannot reach an event organizer, forum administrator or member of the response team and/or it is an emergency, please call 911 and/or remove yourself from the situation.

We value your attendance and participation and hope that by communicating these expectations widely we can all enjoy a productive and harassment-free environment.

Enforcement and actions taken



Email Template for Anti-Harassment Reporting

SUBJECT: Safe Space alert at [EVENT NAME]

I am writing because of harassment at a Nashville UX event, (NAME, PLACE, DATE OF EVENT).

You can reach me at (CONTACT INFO). Thank you.